Job description
Job Description:
The Human Resources Officer manages the day-to-day operations of the Human Resources Department, to provide clear and organized staff management practices. He/she will be a focal point for all staff on HR issues under the guidance of the HR Manager, whilst also providing necessary support to the HR Manager on key HR tasks. INTERSOS requires a dynamic person, eager to learn and to develop him/herself.
Duties and responsibilities
Support to Human Resources Department
Maintains a good general knowledge of INTERSOS policies and Afghan Labor Law
Participates in developing HR team objectives and plans.
Participates in the HR team meetings, base meetings and external meetings as required.
Staff Administration
Ensures the accurate and timely administration of employee files, with archiving as required.
Scans documents using appropriate scanning equipment and software and verifies scanned documents' accuracy with source documents.
Prepare national staff contracts, Casual Labor contracts and amendments to contracts.
Monitors leave balances and sends monthly reminders.
Administers the monthly attendance sheet.
Ensures the regular and accurate update of the staff contact list (Excel)
Regular update of IMP HQ database for monthly HR statistics
Ensures the timely and accurate update of staff organograms.
Compensation & Benefits
Prepares the monthly HR Payroll Matrix, in liaison with HR Assistants and share with HR manager, according to timeline shared by the HR Department
Ensures to prepare the monthly staff pay-slips and collect a copy of them duly signed by staff and PM
Recruitment and Onboarding
Stores all required documents related to the recruitment process.
Ensures accurate record-keeping of recruitment vacancies activated.
Tracks the recruitment tracker and provides the applicant longlist to managers.
Screening resumes when required in support to line managers.
Coordinating interviews and tests HR Manager and hiring managers, sharing templates for the hiring manager to update and finalise.
Follows up with timely reference and background checking keeping managers updated on status
Ensures New Starter checklist and Induction Schedule is completed and filed
Maintaining database of recommended applicants
Supporting on interview panel with candidates, communicating HR related INTERSOS
Following up on the interview and test process status
Staying current on the HQ and mission structure and internal staff policies
Serving as a liaison with employment agencies, academic institutions and HR associations
Training and Development
Supports annual Staff Evaluation process with guidance given to managers and follow-up of completed forms.
Leads the presentation of Internal Guidelines to all staff quarterly.
Organize regular training and refresh training on INTERSOS Policies and Guidelines
Maintains employee training records in liaison with managers.
Exit Processes
Ensures effective exit interviews are in place and provides management with analysis and recommendations.
Performs exit interview with all departing employees.
Provide feedback to management on potential improvements realized through the exit interview process!
Provide certificate of end of services for all departing employees
General
Any other task required for the smooth running of the HR department.
Protects the interests of employees and INTERSOS, in accordance with internal policies and Afghan Labor Law
Job Requirements:
Education and professional requirements:
Minimum bachelor’s degree, ideally with HR certification/diploma
Minimum 3 years of relevant professional experience with INGO/NGO
Qualifications, skills and traits:
Excellent computer literacy (MS Office Suite)
Good command of spoken and written English and Pashto/Dari
Excellent communication and organization skills
Punctuality and reliability
Attention to detail and quality.
Ethical and transparent decision-making
Independent, i.e. conducting tasks with minimal supervision and stress resilience
Self-motivation, result-orientated and teamwork
Flexibility, confidentiality, and maturity
Submission Guideline:
Respected Applicants, please visit the link below and fill in the required information.
https://forms.gle/AhAp4W26imeQfjeGA
Please note that only shortlisted applicants will be contacted and called for a test/Interview.
Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply.
Submission Email:
https://forms.gle/AhAp4W26imeQfjeGA
