Job description
Job Description:
Knowledge and monitoring of the market:
Take part in the analysis of the local purchasing environment
Update price lists and supplier files
Supply Management:
Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
Generate monthly IOF for the coordination
Implement purchases for coordination and the bases while respecting the rules and approval procedures established by donors and Solidarités International
Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
Ensure that the format of, and information on quotes and invoices comply with regulations
Ensure compliance with administrative procedures for the management of advances and payment of suppliers
Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
Monitor and update IOFs follow up manually and electronically
Archive all documents related to purchases
Stock / Storage Management
Record daily stock in and out for the coordination office
Prepare stock card for every item in the base
Carry out monthly stock inventory for coordination and reconciliation with what should be in stock
Prepare documents related to stock movement from base to base
Regularly monitor the quality of products during storage. Pay special attention to expiration dates
Archive all documents related to stocks
Vehicle Fleet Management
Support the Logistics coordinator/Logistic Manager in the establishment of vehicle movement schedules
Check and archive the monthly log book of Field car
Ensure the purchase of the domestic flight tickets for SI staffs and update the movement plan of the mission
Premises Management
Follow and maintain the premises items and consumable (drinking water, printer…)
Filter, monitor and organize the arrival and departure of people and goods affected by or in transit through his/her assignment area
Assist support services in printing documents
Electronic data backup consolidation
Collect the back up from the all laptops in the coordination every month and submit it to the logistics coordinator/Log Manager
Guide the staff for storing electronic data inside the external hard disc.
Reporting/Capitalization:
Ensure the compilation of price lists and suppliers
Regularly update the electronic IOF follow up and participate in the preparation of the logistics monthly pack of the coordination at the end of every month
Ensure the drafting monthly stock inventory for the coordination stock and any activity report upon request from his/her line manager
Immediately notify manager of any problems occurring during his/her service, in particular any loss, damage, theft or attempted break-ins
Job Requirements:
Having at least 2 year experince in smilier position.
Having bachelor degree in BBA or Economics
Having experience in humanitarian sector
Must have knowledge of good practice in procurement management
Must have knowledge of Operational logistic iussues
Must have knowledge of Management.
Ability of good communication with local and international staff
Knowledge of MS.Office pacage.
Ability to work under presure
Submission Guideline:
Interested and qualified national candidates can submit their application including CV and Cover letter to the following email address
[email protected] by stating the position vacancy number AFG-KAP-ADM- on the subject line of the email; otherwise it will not be considered.
The closing date for accepting application is July 11 2023.
Only shortlisted applicants will be contacted for written test.
DO NOT ATTACH OTHER DOCUMENTS LIKE WORK CERTIFICATE, DIPLOMA and other documents in this stage.
Submission Email:
