Job description
Job Description:
There are two positions with duty station Kabul: this is a National Project Personnel – SB3.
Reporting Lines
Overall supervision of the FAO Representative, the direct supervision of the Regional Coordinator, and the technical supervision of the Assistant FAOR (Administration) and National Professional Officer (Administration – Finance)
Technical Focus
Provide full support to the finance team on financial matters, ensuring that activities are implemented quickly and effectively.
Tasks and responsibilities
Ensure that accounting records are kept up to date, are reliable and are maintained according to FAO accounting practices;
Internal Controls: ensure that FAO policies and procedures are followed, the control system is effective, and the accounting system is reliable;
Review the commitments and expenditure documents and prepare periodic as well as ad hoc financial report/ data;
Reconcile of Petty Cash ensuring all disbursements at Kabul and provinces and maintain a database for keeping track of all kinds of advances disbursed and follow up on their settlements in accordance to FAO rules and regulations
Analyze, control and maintain relevant general ledger accounts, including scrutinizing source documents for completeness, accuracy and validity of charges;
Prepare request for payments (fund release orders), ensure all the supporting documents are available and in accordance with FAO financial rules;
Write cheques and/or prepare and print Bank Transfer Letters based on the payment vouchers derived from the system (GRMS) obtain signatures of delegated signatory panel members. Release cheques to beneficiaries upon a valid identification documents and send the bank transfer letter to bank accordingly.
Review and liquidate obligations; investigate erroneous charges and take corrective accounting actions; reconcile and review suspense accounts and ensures proper clearance procedures;
Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
Draft and prepare correspondence and respond to queries;
Evaluate ongoing financial support requirements, adapt service provision to meet changing needs and solve operational problems as required;
Project Financial and Management Accounting System: Ensure that accounting records are kept up to date, are reliable and are maintained according to FAO accounting practices;
Monitor cash flow and initiate the request for call for fund and inform the management of any budgetary constraints;
Disbursements from the project fund: ensure that withdrawals from the project are made only to meet expenses in connections with the project as they are actually incurred;
Prepare financial reports: follow the usual FAO practices for the timing of the reports and audit;
Maintain relation with bank official on obtaining market operational exchange and interest rates and apply to organization rules if applicable
Carry out any other duties as requested by the organization.
Job Requirements:
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
University degree (Bachelor) in business administration, economics, finance, management or closely related areas;
At least three (3) years of relevant experience in administrative and financial management and accounting with a financial institution or in an international organization in a financial or Administrative position;
Familiarity with accepted practice for financial transactions in Afghanistan;
Working knowledge (level C) of English and local languages (Pashto and/or Dari);
National of Afghanistan.
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Ability to analyze financial/administrative information;
Excellent finance and budgeting skills;
Outstanding organizational and administrative skills;
Ability to organize and coordinate work;
Experience in managing workshops, meetings, travel, and other logistical matters;
Ability to work harmoniously under pressure with people of different national and cultural backgrounds;
Previous work experience with the UN is considered a strong asset;
Strong professional command of Microsoft Office, in particular Word and Excel;
Experience in handling web-based management systems is desirable.
Submission Guideline:
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
Candidates are requested to attach a letter of motivation to the online profile;
Once your profile is completed, please apply and submit your application;
Your application will be screened based on the information provided on your online profile;
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
Incomplete applications will not be considered;
Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
Only applications received through the FAO recruitment portal will be considered;
Your application will be screened based on the information provided in your online profile
We encourage applicants to submit the application well before the deadline date.
Female applicants are highly encouraged to apply.
FAO IS A NON-SMOKING ENVIRONMENT
Submission Email:
Job Description - Finance Assistant (2301824) (fao.org)
