Job description
Job Description:
The Assistant will directly work under the supervision of the Finance Coordinator and will be responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions.
Essential Duties and Responsibilities:
Preparing/reviewing receipts, vouchers, fund transferred vouchers, and fund receipt vouchers, and filing them properly based on the system.
Managing all expenses and properly checking & verifying documents.
Making sure all the bank records are reconciled with bank statements.
Prepare and process Advance Requested Forms.
Prepare the exchange rate on a monthly basis.
Coordinate and support in managing sub-awards.
Verifying the sub-award financial reports
Assists the accounting team in the preparation of timely and quality project reports for donors in compliance with donor and internal Search requirements.
Participates in month-end closing activities including journal entries and other analysis
Maintains accounting/finance departmental files and desktop procedures and processes documents for areas of responsibility.
Update financial spreadsheets with daily transactions.
Supports in the preparation of payroll, one-time payments, overpayments, refunds, invoices, and payments.
Record accounts payable and accounts receivable
Process invoices and follow up with clients, suppliers, and partners as needed.
Provide administrative support during budget preparation.
Coordinates team meetings, takes notes, and tracks performance against various project plans for knowledge sharing.
Provides administrative support as necessary
Provides support during the annual audit process or any other project requiring specific employee accounting information.
Participates in month-end closing activities including journal entries on a daily basis and other analyses as per need.
Other duties that are broadly in line with the above key contributions as assigned.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
Safeguarding:
Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
Job Requirements:
kills & Competencies:
Education
University degree in accounting, business administration, or equivalent
Experience
A minimum of 2 years of experience working for INGO in finance, grants management positions,
Experience in handling Donor and statutory audit
Skills and Competencies
Strong spreadsheet and data analysis advanced skills (Microsoft Office, especially Excel, any accounting software, using SAGE INTACCT would be an advantage)
Commitment to working in a conflict transformation organization and flexibility to respond to dynamic situations and ability to manage multiple activities at once
A good team player and ready to work with a diverse team of employees
Strong leadership and management skills
Strong communication skills, with excellent written and spoken English.
Knowledge of local languages (Pashto and Dari) will be an added advantage
Behavioral Competencies
Working with People: The ability to respect the views and contributions of other team members; shows empathy, listen, and support; consult others and share information and expertise, build team spirit, and adapt to the team.
Flexibility: The ability to adapt to changing circumstances and priorities, tolerate ambiguity, and adapt personal style to different people and situations.
Drive for Results and Efficiency: The ability to set quality standards, monitor, and maintain quality of work, and set goals to achieve continuous improvement.
Relationship Management: The ability to manage interactions, provide service, and support the organization while building an effective internal and external network.
Consultation (for managers and up): The ability to provide guidance to organizational stakeholders while applying creative problem-solving to address business needs.
Leadership and Navigation: The ability to manage and contribute to initiatives and processes within the organization while making progress toward change and continuous improvement.
Communication: The ability to effectively exchange information with others, effectively deliver critical information, gather information, and communicate with others.
Global and Cultural Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties and be able to work cross-culturally.
Ethical Practice: The ability to integrate Search vision, mission and core values, integrity, and accountability throughout all organizational and business practices.
Critical Evaluation (for managers and up): The ability to interpret information to make business decisions and recommendations based on keen analysis, best practices, and an understanding of preferred outcomes.
Business Acumen: The ability to understand and apply information to contribute to the organization's strategic plan.
Developing others (for people managers): The ability to provide support to enhance performance and professional growth.
Commitment to Search Values and safeguarding policy: All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.
Submission Guideline:
Please refer to this link to apply for this job:
https://jobs.lever.co/sfcg/3a38385c-81f3-4d17-b238-6def78782ae3
Submission Email:
https://jobs.lever.co/sfcg/3a38385c-81f3-4d17-b238-6def78782ae3
