Facilities Assistant

IFRC

Facilities Assistant

@IFRC

Kabul

Full Time

Job Details       This job is expired at 24 Jun 2023

Closing Date: 24 Jun 2023
Reference No: Facilities Assistant
Number of Jobs: 1
Work Type: Full Time
Functional Area: General
Languages: Dari,Pashto,English
Experience: 2-3 Years
Salary: as per organization scale
Gender: Female
Nationality: afghan
Contract Type: long term
Contract Duration: 1 years
Province:

Kabul
Probation Period : 3 Month
Education: Bachelor Degree
Extension Possibility: Yes



Job description

Job Summary
The Facilities assistant is responsible in ensuring the facilities of IFRC Afghanistan delegation (offices/residences) are in good condition. The post holder assists to Facility Officer on housing and accommodation, cleaning, maintenance and operation services, maximizing the quality and minimizing costs, provide safe, effective and efficient solutions to staff, consultants and guests so that they can focus on their (primary) duties and responsibilities. S/he is responsible for the business continuity of the services and solutions under his/her responsibility, and, for safety of subordinates, premises and equipment. 


Duties & Responsibilities
a) Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of facility management operations.

b) On daily basis carry out building & meeting room checks, ensuring any issues are dealt with in a prompt and efficient manner.

c) Update the Staff sites plans on a monthly basis and distribute to staff as required.

d)  Maintaining proper documentation of all projects and purchases done within facilities department.

e)  Organization of meetings including venue and logistics.

f)  Organize and maintain records for invoices, expenses, and financial records.

g)   Act as point of contact for facilities department and contractors ensuring lines of communication are maintained and regularly monitored.

h) Support and assist the Facilities Officer and the team with administration requirements.

i)   Manage contractors, contracts and suppliers as directed to ensure service delivery.

j)   Conduct general health and safety duties including risk assessments and other requirements.

k)  Attend training and course as directed by the Facilities Officer.

l)  To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within facilities.

m)  Ensure all on site activities are done appropriate and in coordination with facilities Officer.

n)  All other duties and responsibilities that are inline with Facility management.



People and team management

a)Be responsible for the safety of personnel and workers under management or supervision.

b)Supervise, manage and direct team members to deliver services and provide solutions timely.

c) Act as the escalation point from team members to address issues and keep services on track.

 

Compliance and documentation

a)  check, validate and sign off on forms, formularies, requests, receipts and documents.

b) file according to the IFRC standard filling system

 

Relationships, expertise and professional development

a)Establish and maintain effective professional working relationships with national and international staff in country, regional and global offices, and, with counterparts in the International Committee of the Red Cross, Afghan Red Crescent Societies and government offices.

b) Actively represent IFRC in matters related to the services under his or her responsibility.

c) Maintain a high degree of skill and knowledge, and be an expert and a person of reference for the services and solutions under her or his responsibility


Job Requirements
Requirement:

University graduated degree in administration, facilities management 
2 years of experience in a similar role
2 years of experience in supervising maintenance, repair and overhaul
2 years of experience in facility, building or property management
2 years of experience in supervising low-skilled workers
Experience in hotel and lodging management
Property or building management including safety
Maintenance, repair and overhaul
Proficient in team and people management
Proficient in project management
Proficient in managing low-skilled workers
Proficient in dealing with government authorities
Proficient in computer literacy (Microsoft Office Suite)
Fluent in spoken and written English
Fluent in Dari and Pashto


Preferred:

Fluent in spoken and written French, Spanish or Arabic
Experience in compliance and documentation
Experience with business processes optimization
Experience in emergencies, disaster, crisis and incidents management
Master’s degree in relevant field is preferred

Submission Guideline
Qualified Females are highly encouraged to apply.


Apply Now

This job is expired at 06 Jun 2023


About IFRC

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest volunteer-based humanitarian network established by and comprised of member National Red Cross and Red Crescent Societies in 192 countries. Along with National Societies and the International Committee of the Red Cross (ICRC), IFRC is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is served by a Secretariat based in Geneva, with regional, country cluster teams and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency, coordination, and accountability for performance; knowledge sharing; promoting collaboration within and respect for the Movement; and expanding engagement with partners. Established in 1990, the IFRC Country Office in Afghanistan operates as a platform It works to enhance the capacity, organizational development, auxiliary role to public authorities and outreach activities of the Afghan Red Crescent Society (ARCS). IFRC also facilitates collaboration with the International Red Cross Red Crescent Movement as well as with non-Movement actors with a view to expand resilience outcomes across Afghanistan. In line with IFRC strategic priorities derived from its Strategy 2030, the IFRC technical support ranges from climate action to disaster and crisis management, to health and WASH, to migration and displacement as well as empowerment and inclusion activities, with a particular focus on readiness to emergency response, livelihoods and cash, immunization and community health. In the context of COVID-19, the IFRC country office has also expanded its support to ARCS in addressing the health and socio-economic impact of the pandemic by supporting immediate and longer-term needs of the most affected communities. In addition, IFRC is also supporting ARCS in providing support through the Humanitarian Crises Emergency Appeal.

This job is expired at 24 Jun 2023