Human Resources Associate

UNDP

Human Resources Associate

@UNDP

Job Details       This job is expired at 24 Mar 2023

Closing Date: 24 Mar 2023
Reference No: 9085
Number of Jobs: 1
Work Type: Full Time
Functional Area: general
Languages: dari,pashto
Experience: 6 years
Salary: As per organization salary scale
Gender: Any
Nationality: afghan
Contract Type: Long Term
Contract Duration: 1 year
Province:

Kabul

City: kabul
Education: High School or Bachelor
Extension Possibility: Yes



Job description

Job Description:
The Human Resources Associate supports the delivery of HR services by the unit for the full life cycle of personnel—from the facilitation of recruitments, through hire and onboarding, contract managements, life and organizational events, and separation from service. The HR Associate provides support to personnel by responding to queries and directing them through UNDP self-service platforms as applicable; they liaise with the Global Shared Services Centre for the transactional processing, supports services provided to agencies, funds and programmes, and promotes a client-oriented approach to their work, nurturing good relationships and collaboration with country office and project teams as well as with GSSC and headquarters. They are responsible for the timely execution of HR activities in line with rules and regulations, corporate policies and frameworks, with transparency and integrity.

 

Duties and Responsibilities

 

Supports the administration and implementation of HR strategies and policies, the suitable application of processes and procedures.

Provides full compliance of HR records and reports with UN rules and regulations, UNDP policies, procedures and strategies, effective implementation of the internal control framework, and the proper functioning of the HR management system and practices.
Provides information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, HR business processes.
Supports business process mapping and streamlining, and provides input the drafting and updating of standard operating procedures.
Assists in the provision of HR services for full life cycles of personnel through effective administration of human resources

Supports hiring managers in the preparation and submission of recruitment packages to in accordance with HR standards and corporate requirements.
Supports the screening and maintenance of country office local positional functional rosters.
Acts on, monitors and tracks all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through corporate enterprise resource planning, talent acquisition and service platforms.
Coordinates administrative support to retirees ensuring the timely entry of their MIP contributions, reception of bank deposit slips and finance unit related processes and entering relevant information in Quantum.
Supports in HR Services to UNDP and other UN agencies

Maintains the country office staffing table and supports workforce planning.
Facilitates the processing of locally administered entitlements.
Validates cost-recovery charges in Quantum for HR services provided by UNDP to other agencies. Provides support and information on personnel benefits to UN agencies based on UNDP policies and practices.
Submits, upon receipt from managers and budget owners, instructions for the creation or update of positions in Quantum
Acts as absence processor and supports unit/team leave monitors.
Provides support in the promotion of work/life balance issues and other initiatives for staff wellbeing, including those related to a safe and secure environment in the workplace.
Supports the facilitation of knowledge building and knowledge sharing in the area of human resources

Supports and conducts training and HR clinics on human resources, including on- and offboarding.
Contributes to the information channels for HR, including intranet sites, bulletins and other communication tools.
Synthesizes lessons learnt and best practices in HR.
Contributes to knowledge networks and communities of practice.
 

Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical competencies

Business direction and strategy - System Thinking         

Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business direction and strategy - Effective Decision-Making       

Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
Business management - Communication            

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business management - Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
Business management - Customer Satisfaction/Client Management      

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
Provide input to the development of customer service strategy.
Look for ways to add value beyond clients' immediate requests.
Ability to anticipate client's upcoming needs and concerns.
Business management - Operations Management           

Ability to effectively plan, organize and oversee the Organization’s processes in order to convert its assets into the best results in the most efficient manner.
Knowledge of relevant concepts and mechanisms.
HR - Talent management - Diversity and inclusion          

Ability to design and deliver diversity and inclusion approaches; ability to integrate diversity and inclusion considerations into the specific people and organisational strategies, policies and initiatives;
knowledge of the theory and methods to mitigate biases and eliminate discrimination; knowledge of
practical ways to increase participation of underrepresented groups in the workforce; knowledge of
inclusive workplace practices and behaviours
 
Job Requirements:
Education:

Six (6) years with High School Diploma or three (3) with Bachelors’ Degree of relevant Human Resources experience required;.
Knowledge of data analytics and reporting related to HR metrics
Experience in handling of web-based management systems and ERP HR module experience, especially Oracle-based systems is required. 
Experience:

Prior UN/UNDP experience and familiarity with its policies and procedures, particularly in the applicable job area, is an added advantage.
HR academic studies or certification from a reputable institution is a distinct advantage.
Experience in administration of HR benefits and entitlements and talent development and workforce planning highly desirable.
Experience in conducting new hire orientation and onboarding activities is desired.
Experience in handling recruitment processes highly desired.
Experience in conducting new hire orientation and onboarding activities is desirable.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

 

Disclaimer

 

Applicant information about UNDP rosters

 

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

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Submission Guideline:
Please clikc on the below link to apply

 
Submission Email:
https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/9085 

This job is expired at 03 Mar 2023


About UNDP

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power. To support UN joint programming in the provision of basic human needs, a Special Trust Fund for Afghanistan (hereinafter referred as the Fund or STFA) was established on 20 October 2021. The Fund will serve as an inter-agency mechanism to enable donors to channel their resources and coordinate their support to the ABADEI Strategy and the UN joint programmes developed under it. The Special Trust Fund for Afghanistan has a two-tier decision-making and coordination structure, through the High-level Advisory Board and Steering Committee. The Fund is administered by the UNDP Multi-Partner Trust Fund Office (MPTF Office), acting as the Administrative Agent. The Trust Fund Management Unit (TFMU) is the Fund Secretariat for STFA and is the entity responsible for the operational functioning of the Fund and provides technical and management support to the Steering Committee. The ABADEI Strategy represents one of the first large-scale attempts to operationalize a basic human needs approach within the complex and fast evolving context of Afghanistan. Conceptually, it provides an articulation of investments in essential services, livelihoods and community resilience that complement humanitarian efforts by helping households, communities, and the private sector cope with the adverse effects of the crisis. The ABADEI Strategy aims to promote more effective and joined-up responses by strengthening the collaboration, coherence, and complementarity of interventions with those covered through the Humanitarian Response Plan. It does this by providing support to the basic human needs of communities. It is anticipated that, as the conditions change, this support could evolve. The Fund is administered by the UNDP Multi-Partner Trust Fund Office (MPTF Office), acting as the Administrative Agent. The Trust Fund Management Unit (TFMU) is the Fund Secretariat for STFA and is the entity responsible for the operational functioning of the Fund and provides technical and management support to the Steering Committee. Under the direct supervision of the Project Management Specialist, housed in the TFMU, the Coordination Specialist (PUNOs) will (1) support effective coordination of the joint programmes in line with the United Nations Transitional Engagement Framework for Afghanistan and the respective Country Programmes of the UN agencies, funds and programmes by providing coordination and management support to programme formulation, monitoring and evaluation and joint programming initiatives in the context of the ABADEI strategy; (2) support creation and maintenance of strategic liaisons with Participating UN Organizations and relevant stakeholders for implementation of the ABADEI strategy; and (3) contribute to knowledge sharing and management to increase the awareness on ABADEI among Participating UN Organizations, stakeholders, donors, and the public.

This job is expired at 24 Mar 2023