Job description
Job Description:
Accounting 35%:
Ensure that financial transactions are entered accurately in excel database and QuickBooks.
Ensuring that effective control is put in place in banking and cash systems.
Making sure that all expenditures are paid as per the budget line and allocated to specified projects.
Performing bank, customer, vendor and employees balance reconciliation.
Engaged with procurement department for purchases and ensuring payments to suppliers and contractors.
Preparing of financial statements and other financial reports as needed by the
management.
Interpret the company's financial results to senior management and recommend
improvement activities.
Engage in ongoing cost reduction analysis in all aspects of the company.
Provide management, support and development to members within finance
department.
Internal control management, and reporting in timely manner to line manager.
Assist with financial aspects of projects and business proposals.
Ensure financial policies and procedures are up to date.
Facilitating auditor in all manners to ensure compliance and transparency.
Continuously work with the MIS team for building of HPL MIS system.
Other task assigned by the CFO.
Finance 25%:
Preparation of the company's budget(s).
Report to senior management on variances from the established budget and the
justifications for those variances.
Forecast cash flow positions and available funds.
Ensure that sufficient funds are available to meet ongoing operational and capital
investment requirements.
Analysis of financial information and report to senior management for organization
decisions.
Ensure that internal controls are put in place as per organization policies and procedures.
Making sure that cash transfer to all project’s location are done smoothly as per
finance manual.
Management 20%:
Assisting and supervising the finance staff in financial management and monitoring them for performing their daily tasks.
Regularly supervising and managing the usage and implementation of accounting
software and holding training to finance team on different admin/finance subject/matter as required.
Assisting and supervising the finance team for supporting and strengthening of their daily tasks, coaching toward performance and team work and contributing toward annual appraisal.
Continuously performing an active role as member of the senior management team.
Manage the operations of the finance department, including the design of an
organizational structure adequate for achieving the department's goals and objectives.
Assign tasks to finance team as per plan on schedule basis.
Risk Management 10%:
Continuously identifying the risk, specifically the financial risk threating the
organization and designing, mapping and implementing risk management techniques.
Leading the internal audit team on regular basis and appointing the external audit team on yearly basis are as required by the HPL top management.
Highlighting the audits recommendation on the financial, administration and operation
matters and ensuring that the shortcomings are rectified according to national and
international standards.
Inspecting the finance and admin section on identifying fraud or mismanagement of
financial resources in accordance with the organization policies, procedures and
legal requirement.
General Administrative Tasks 10%:
Develop a filling system to ensure that all filling system are in standard form and meet HPL requirements.
Attend the interviews, as panel member when requested by HR department of HPL.
Any other tasks assigned by supervisor.
Job Requirements:
Education: Minimum Bachelor degree in Business Administration, Financial Management or any other relevant field, higher will be an advantage
Experience: Minimum 5 year of relevant experience in financial management
Experience in project management will be considered as asset.
Proficient in standard computer applications and various accounting and financial management software. Good knowledge quick book financial software will be an added advantage.
Extensive experience in financial reporting and knowledge of major donor rules including UNHCR, UNICEF
Languages: Proficiency in both national languages and Excellent communication skills in English is required.
The incumbent must be Punctual, reliable and have strong communication skill
Self-Motivated, Quick learner with a positive attitude
Submission guideline:
Note: Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.
Applications received after closing date will not be considered.
Only shortlisted applicants will be contacted.
Submission Email:
This job is expired
at 03 Mar 2023
