HR-Admin Officer

ACTED

HR-Admin Officer

@ACTED

Job Details       This job is expired at 18 Feb 2023

Closing Date: 18 Feb 2023
Reference No: KBL_003
Number of Jobs: 1
Work Type: Full Time
Functional Area: Admin-Clerical
Languages: dari,pashto,english
Experience: 3 Years
Salary: According to ACTED's Salary Scale
Gender: Any
Nationality: afghan
Contract Type: Long Term
Contract Duration: 6 months (extendable)
Province:

Badakhshan

City: Faizabad
Education: At least bachelor’s degree in business administration or a similar discipline
Extension Possibility: Yes



Job description

Job Description:
Job Summary:

The HR/Admin Officer is responsible for the HR and Administrative operations at the base level. The incumbent will assist the Base Area Coordination and capital HR department  

Duties & Responsibilities:

HUMAN RESOURCES:

Update job descriptions for staff vacancies in consultation with relevant departments
Disseminate information on open positions through relevant networks and distribution lists
Follow up with relevant departments to shortlist candidates to interview for an open position
 Participate in the interview panel for the first-round interviews of prospective candidates
Track and keep updated all national staff benefits including annual leave and sick leave records, leave without pay, maternity leave, academic leave
Inform HR head office about end-of-contract dates for all national staff and notify when performance evaluations for staff are due at least one month in advance.
Prepare the staff monthly payroll.
Manage and responsible for both soft and hard filling system.
Responsible and work on staff digitalization system
Provide notice one-and-a-half months in advance and inform all supervisors accordingly
Follow up with all supervisors on the performance evaluation for their subordinates and on their own
Maintain complete staff records and ensure that they are available for inspection and in accordance with all relevant Afghanistan Laws (as instituted), ACTED rules and regulations
ADMINISTRATION:

Preparing the premise to follow up on a monthly base
Following preparation of the premises in close collaboration with the logistics department
Updating all rented house contracts and sending the original copies to the capital.
Preparing invoices for advances and a monthly payment of rents to finance for owners
Preparing the agreements with the government and people.
Register all the In and Out letters in ACTED office and follow with the relevant department.
Follow up of all liaison activities with other agencies and offices
Arrange meetings with authorities and expatriates.
Managing of administrative jobs in base and sub-bases level
 
Job Requirements:
At least Bachelor’s degree in Business Administration or a similar discipline.
Minimum of 3 years of experience in a relevant field (Human Resources/Administration).
Good organizational, communication, and interpersonal skills
Ability to think creatively in terms of tool and process development.
Flexibility and adaptability to ever-changing needs and responsibilities
Familiarity with the aid system and an understanding of donor and governmental requirements is an asset.
Ability to work both independently, and as part of a team.
Experience in writing letters in national languages
Knowledge of computers (MS office full packages)
 
Submission Guideline:
Those who fulfill the above-mentioned criteria should send their updated CV to below submission Email:

Kindly mentioned the Vacancy number, and position title along with the province name in the subject line, or your application may not be considered.

Please do not send heavy size documents (i.e. Tazkira, Education documents, and work certificates)

Only shortlisted candidates will be called for the next stage of recruitment.

Note: The local candidates (from Badakhshan) are encouraged to apply, and they'll be preferred

 
Submission Email:

This job is expired at 02 Feb 2023


About ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer-term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency toward opportunities for longer-term livelihoods reconstruction and sustainable development. ACTED is active in 35 countries and implements more than 495 projects a year reaching over 11 million beneficiaries with 400 international staff and 4,300 national staff. ACTED is working in 14 north, northeastern and East & West provinces of Afghanistan. These provinces are affected by natural and man-made disasters. ACTED is providing relief and emergency assistance to the vulnerable population affected by displacements, conflicts, or natural disasters, in the field of agriculture, NFI, shelters, WASH, and food security

This job is expired at 18 Feb 2023